Draft an announcement and agenda for a meeting with stakeholders


  • Draft an announcement and agenda for a meeting with stakeholders to present the key aspects of a plan to adopt the new or upgraded telehealth technology proposed in the previous assessment. Then, develop and record a 10-15 slide audiovisual presentation. Test your recording hardware to ensure that it is working properly and that you are familiar with its use. DETAILED SPEAKER NOTE
    Introduction
    .
    As a nurse leader, you must be able to identify the key stakeholders in the adoption of a new or upgraded telehealth technology. In addition, you must be able to communicate the benefits and strategic value of the technology to obtain their support and ensure effective use of the technology. One method of communicating with stakeholders is to introduce them to the technology in a department meeting. In this meeting, it is important to discuss how this technology will enhance care and improve quality and safety outcomes.
    This assessment provides an opportunity for you to consider how you would introduce to stakeholders the new or upgraded telehealth technology that was the focus of your previous assessment with the goal of obtaining their buy in and support.
    Preparation
    You have completed your assessment of the need for a new or upgraded telehealth technology and presented your findings and recommendations to executive leaders. Their response to your assessment was positive, and they have asked that you introduce the proposed technology to other key stakeholders. Consequently, you have decided to host a stakeholders’ meeting to promote support and buy in for the new technology. Several people will be unable to attend the meeting, so you have decided to provide those individuals with a video recording of your presentation.
    To prepare for the assessment, you are encouraged to think about how you can generate wider stakeholder interest and support within your organization or practice setting for the acquisition of the new or upgraded telehealth technology currently under consideration, based on the results of your needs assessment. Consider who is most likely to have the greatest influence on key project success and who might be a good choice to champion the project. In addition, you may want to begin thinking about how you will approach the design of your presentation slides.
    In addition, you may wish to:

    • Review the assessment instructions and scoring guide to ensure that you understand the work you will be asked to complete.
    • Review the Guiding Questions: Stakeholder Meeting [DOCX], which includes questions to consider and additional guidance on how to successfully complete the assessment.
    • Note: As you revise your writing, check out the resources listed on the Writing Center’s Writing Supportpage.
      Audiovisual Equipment Setup and Testing
      Because you will make a video recording of your presentation, it is a good idea to check that your recording hardware and software is working properly and that you are familiar with its use. You may use Kaltura Media or other technology of your choice for your video recording.
    • If using Kaltura Media, refer to the Using Kaltura tutorial for directions on recording and uploading your video in the courseroom.
    • You may use Microsoft PowerPoint or other suitable presentation software to create your slides. If you elect to use an application other than PowerPoint, check with your instructor to avoid potential file compatibility issues.
      Note: If you require the use of assistive technology or alternative communication methods to participate in this activity, please contact DisabilityServices@capella.edu to request accommodations.
      Requirements
      Draft an announcement and agenda for a meeting with key stakeholders. Then, develop and record an audiovisual presentation that focuses on the key aspects of a plan to adopt the proposed new or upgraded telehealth technology to support and enhance patient care.
      Complete the Vila Health: Preparing for a Stakeholder Meeting simulation.
      The meeting preparation and presentation requirements, outlined below, correspond to the grading criteria in the Stakeholder Meeting Scoring Guide, so be sure to address each point. Read the performance-level descriptions for each criterion to see how your work will be assessed. The Guiding Questions: Stakeholder Meeting document, linked above, provides additional considerations that may be helpful in completing your assessment. In addition, be sure to note the requirements below for presentation format and length and for citing supporting evidence.
      Prepare for the Meeting
    • Identify the key stakeholders who should attend the meeting.
    • Draft a meeting announcement and agenda.
    • Develop Your Presentation
    • Explain how the new or upgraded telehealth technology will support enhanced patient outcomes and organizational effectiveness.
    • Identify the outcome measures the organization or patient care setting will use to determine the effectiveness of the technology.
    • Address patient confidentiality and privacy concerns associated with the use of this technology.
    • Identify the steps and timeline needed to deploy the technology.
    • Develop slides that augment your presentation.
    • Argue persuasively to obtain stakeholder agreement with and support for the technology.
    • Support assertions, arguments, propositions, and conclusions with relevant and credible evidence.
    • Presentation Format and Length
      Remember, you may use Microsoft PowerPoint or other suitable presentation software to create your slides. If you decide to use an application other than PowerPoint, check with your instructor to avoid potential file compatibility issues.
    • Your slide deck should consist of 10–15 slides, including a title slide and a references slide.
    • Use the speaker’s notes section of each slide to develop your talking points and cite your sources, as appropriate.
    • Supporting Evidence
    • Cite at least three credible sources from peer-reviewed journals or professional industry publications to support your presentation.
    • List your sources on the references slide at the end of your presentation.
    • Additional Requirements
      Upload your audiovisual presentation and attach the presentation slides, with speaker notes, to the assessment area. See Using Kaltura for more information about uploading media.
      Be sure that the following assessment deliverables are included before submitting your assessment:
    • Meeting announcement and agenda.
    • Presentation recording.
    • Presentation slides.
    • Proofread your presentation before you submit it to minimize errors that could distract readers and make it more difficult for them to focus on the substance of your presentation.
      RUBRIC:
      Competencies Measured
      By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:
    • Competency 1: Evaluate technologies used to gather patient data; inform diagnoses; and enhance care quality, safety, and outcomes. 
      • Explain how a new or upgraded telehealth technology will support enhanced patient outcomes and organizational effectiveness.
    • Competency 2: Develop a collaborative technology integration strategy. 
      • Identify the key stakeholders who should attend a technology acquisition meeting.
      • Identify the steps and timeline needed to deploy a new or upgraded telehealth technology.
    • Competency 3: Develop a strategy for managing technology use that enhances patient care and organizational effectiveness. 
      • Identify the outcome measures an organization or patient care setting will use to determine the effectiveness of a new or upgraded telehealth technology.
    • Competency 4: Promote effective technology use policies that protect patient confidentiality and privacy. 
      • Address patient confidentiality and privacy concerns associated with the use of a new or upgraded telehealth technology.
    • Competency 5: Communicate effectively with diverse audiences, in an appropriate form and style, consistent with applicable organizational, professional, and scholarly standards. 
      • Draft a meeting announcement and agenda.
      • Develop slides that augment a multimedia presentation.
      • Argue persuasively to obtain stakeholder agreement with, and support for, a new or upgraded telehealth technology.
      • Support assertions, arguments, propositions, and conclusions with relevant and credible evidence.

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